Case Study: How a Food Company Scaled Power BI with a Corporate Governance Model
Scaling Power BI Without Losing Control Over Data
As dashboards, datasets and user access grow in Power BI, inconsistencies begin to appear and trust in the data can decline.
Industry
Leading food company
UP TO
-60%
time management
-35%
Incidents related to access, permissions and improper report use
-70%
Time spent identifying who uses which reports
100%
Activity history stored in their own repository
+ Resource optimization
Identifying unused, duplicate or irrelevant reports
BEFORE
The Power BI environment was growing rapidly and had become difficult to manage at scale.
There was no clear visibility into how reports, users and access permissions were actually being used.
Monitoring relied on manual checks and recurring operational tasks.
NOW
A centralised system to analyse and manage all Power BI activity.
Teams work with standardised criteria for publication, security and certification.
Power BI can scale in a more orderly, secure and governed way.
THE PROBLEM
Power BI was growing without control.
- Each team published reports, datasets and apps using different criteria.
- Permissions, roles and workspaces were becoming difficult to manage.
- Users were losing trust in the reliability and use of the information.
THE SOLUTION
A governance model to scale Power BI with control.
- Definition of roles, responsibilities, and permissions.
- Shared criteria for publishing, modifying, approving and deleting content.
- Tenant configuration and model validation through pilot dashboards.
THE IMPACT
More autonomy.
More control.
Teams can work with Power BI more efficiently, while the organisation maintains security, traceability and shared standards for reports, datasets and access.
Find out why Bismart is a Microsoft preferred Power BI Partner.
Apply this model
in your organization
From Uncontrolled Growth to a Governed Power BI Environment
FAQs
Power BI
Why is it important to manage Power BI as the number of reports and users grows?
As the use of Power BI grows, so do the number of reports, datasets, access permissions, workspaces, and publishing criteria. Without a governance model, it’s easy for duplication, permission errors, unused reports, and a loss of trust in the data to occur. Governing Power BI allows you to scale the platform with greater control, security, and traceability.
How can a company better control access and permissions in Power BI?
To manage access and permissions in Power BI, the company needs to define roles, responsibilities, publishing criteria, and clear rules regarding who can create, modify, approve, share, or delete content. A governance model helps organize these permissions and reduce incidents related to unauthorized access or misuse of reports.
What are the benefits of centralizing Power BI activities?
Centralizing Power BI activity provides insight into which reports are being used, who is viewing them, which workspaces are most active, and which content is duplicated, underutilized, or poorly aligned with business needs. This visibility facilitates resource optimization, cost reduction, and better management of the analytics ecosystem.
How can I reduce the time spent managing Power BI reports?
The time spent managing Power BI reports can be reduced by automating activity tracking, centralizing information about users and workspaces, and establishing common criteria for publishing, certifying, and deleting content. This frees up technical resources and allows teams to spend more time on analysis and less on operational tasks.
What role does Power BI governance play in building trust in data?
Power BI governance helps users work with reliable, certified reports that are aligned with common criteria. By improving traceability, managing access, and reducing duplicate or outdated content, the organization builds trust in the data and facilitates more consistent decision-making.